Budget & Grants Manager

Physicians for Human Rights


  • Location: New York, NY
  • Closing Date: 28/11/2016


Physicians for Human Rights (PHR), a global human rights organization, is looking to hire an experienced budget and grants manager to be the repository of knowledge for all organizational and grant budgets. The manager is a key resource to senior staff at PHR, responsible for tracking all spending, monitoring programmatic and financial commitments to funders and related reporting, and instituting new best practices in these areas. The manager is able to take complex information and financial data and synthesize it for both technical and lay audiences. The manager is confident working in the detail while appreciating the bigger picture and making strategic decisions. Multi-tasking and meeting deadlines is crucial. This position report to the budget director based in PHR’s New York City headquarters.


• Prepare PHR’s annual organizational budget and track the budget in MIP Abila.

• Forecast the budget based on actual expenses and up-to-date projected costs.

• In partnership with development and program staff, develop the financial budgets for grant proposals as they pertain to private foundations, government grants and corporate grants.

• Develop and maintain a detailed system for financial accounting and reporting of expenditures by grants and projects.

• Help program staff to monitor their spending progress to ensure funds are spent in a timely manner and in compliance with grant agreements; report any significant variances with analysis to the budget director in a timely manner.

• Track grant-funded project expenses and when necessary, propose budget re-alignments.

• Participate in monthly financial close to ensure correct coding in MIP.

• Maintain the staff salary allocation spreadsheet and ensure it is properly recorded in MIP.

• Approve travel/meeting/conference budgets prior to events to ensure cost containment and compliance with grant agreements.

• Approve and allocate consultant expenditure to the appropriate funding source(s) prior to engagement.

• Manage the process for submitting grant finance reports in coordination with program and development staff.

• Track grants denominated in foreign currency for available funding due to fluctuations in foreign exchange rates.

• Ensure that grant budgets align with the Negotiated Indirect Cost Rate Agreement (NICRA) rate and comply with federal guidelines and restrictions.

• Review grants and ensure that appropriate staff are familiar with all relevant contractual requirements to ensure compliance.

• Develop and maintain a schedule of financial reporting requirements and other performance requirements with related deadlines for each grant and contract agreement.

• In collaboration with development and program staff, ensure the timely submission of all grant finance reports and ensure compliance.

• Maintain accurate and complete electronic and hard copies of grants and contracts.

• Perform other tasks as assigned.


• Bachelor’s degree.

• Minimum five years progressive experience in grants and/or budget management in a non-profit setting.

• Knowledge of financial reporting software and experience with MIP Abila preferred.

• Experienced computer user familiar with Microsoft Office applications; advanced Excel skills required.

• Experience with US State Department grants and foreign government grants highly desired.


• Self-starter who shows initiative and is skilled in anticipating needs and potential issues.

• Outstanding analytical skills.

• Creativity to develop systems to manage multi-year grants across multiple funders and programs.

• Mature, adaptable, resourceful, and detailed oriented with the ability to work both independently and as a member of a team. A good sense of humor is a plus.

• Excellent interpersonal skills, including ability to work with staff at all levels, and represent the organization tactfully and diplomatically.

• Able to plan efficiently, organize, and manage complex multiple projects simultaneously with limited supervision or direction, while meeting deadlines.

• Commitment to administrative financial protocol, policy and confidentiality.

• A commitment to human rights is essential.


Salary is commensurate with experience. PHR offers comprehensive employer-paid benefits, including medical, dental, disability, and life insurance, a retirement savings plan, and generous paid leave.


Please apply immediately or by Monday, November 28, 2016, by sending a cover letter (with compensation requirements) and resume to [email protected], including “Budget and Grants Manager, DEV-16-009” in the subject line.


A Nobel Peace Prize co-laureate, PHR was founded on the idea that health professionals, with their specialized skills, ethical duties, and credible voices, are uniquely positioned to prevent human rights violations. PHR’s investigations and expertise are used to document mass atrocities and other severe human rights violations including torture and sexual violence, advocate for persecuted health workers, and hold those who violate human rights accountable. PHR has worked in more than 60 countries and territories, including Afghanistan, Bahrain, the Democratic Republic of the Congo, El Salvador, Guatemala, Iran, Iraq, Israel and the Occupied Palestinian Territories, Kenya, Libya, Mexico, Myanmar, Sudan, Syria, Turkey, and the United States. PHR is poised for even greater growth and impact. As part of that strategy, we are excited to be recruiting energetic, proactive and resourceful team players with a passion for human rights. Our headquarters are located in New York City, and we maintain offices in Washington, DC and Boston. For more information about PHR, please see our website at www.phr.org. Physicians for Human Rights is an equal opportunity employer committed to inclusive hiring and dedicated to diversity in its work and staff