Project Coordinator at London Mining Network

LMN is working with eleven organisations in ten European Union countries on a three-year project called “Time for Change”.  The purpose of this project is to increase public awareness of the social and environmental impacts of mining raw materials imported into EU countries.

The Project Co-ordinator is responsible for logging their own hours and recording the kind of work done each hour.

For the first six months, the Project Co-ordinator will function as a self-employed consultant, producing their own invoices for work undertaken.  After six months, it is intended that the Project Co-ordinator will become an employee of London Mining Network.

The Project Co-ordinator is accountable to the London Mining Network Management Committee and will report to the Co-Chairs of LMN.

Tasks

The Project Co-ordinator is responsible for

  • Co-ordination of agreed project work
  • Campaigning, with the help of LMN's Communications Worker
  • Support for project-related speaker tours in the UK and Europe and arranging overseas visits for journalists and LMN representatives
  • Financial matters
  • Administration including reporting to the European Union

Co-ordination

  • Communicate with project co-ordinators (CEEWeb/CIR) & the LMN coordinator & management committee & other structures to ensure the smooth running of the project
  • Organise and report to LMN working group set up to support the project, and provide regular (at least quarterly) updates
  • Attend co-ordination meetings (of the project, and LMN as appropriate), and relevant meetings
  • Gather (non-communications based) metrics & produce detailed annual plans for how the work will proceed
  • Produce 6 monthly / annual reports on project progress, alongside any final report
  • Oversee any other contractors or volunteers working on the project, delegating where necessary
  • Oversee and deliver on any extra fundraising required for the project (reporting to those funders separately as required)
  • Liaise with contractors and other external suppliers
  • Represent the project publicly as required, and liaise with partner organisations
  • Oversee any research generated by the project
  • Ensure that general policies and procedures comply with the initial contract

Campaigning

  • Organise – with support of other partners & liaising with LMN staff/members – project-related visits by community representatives to UK, and Europe; including sorting candidate selection, visas, travel, meetings & other activities for visitors
  • Support other activities as required, including exchange visits, seminars, conferences etc.
  • Publicise and distribute campaign materials produced, particularly gaining support of other NGOs to support the project campaign(s)
  • Organise and publicise campaign street events, demonstrations or stunts as required
  • Support petition and advocacy with European parliament / MEPs, including lobby meetings
  • Work closely with LMN's Communications Worker to ensure fullest possible dissemination of campaign messages through press, social media and other ways as appropriate

Financial

  • Process receipts and payments, and maintain financial records
  • Conduct regular (normally monthly) bank reconciliation
  • Produce regular (normally quarterly) finance reports
  • Prepare six-monthly and annual or final financial reports
  • Prepare the necessary paperwork on the financial reports and liaise with the auditor for the necessary audit
  • Produce annual budgets, monitor cash-flow and ensure that spending is kept within budget
  • Ensure that financial procedures comply with the contract

Administration

  • Purchase equipment & supplies as required by the project
  • Maintain the project filing (electronic & paper)
  • Assist with ensuring all aspects of project administration, particularly the record keeping and contracts, comply with the original contract

Person specification

Essential

  • Fluency in English
  • Good administrative and financial skills
  • Good communications skills
  • Ability to work to tight deadlines
  • Proven understanding of, and ability to work with, small NGOs, unfunded solidarity organisations and community groups
  • Right to work in the UK

Desirable

  • Ability to communicate in at least one other language (Spanish and French are particularly helpful)
  • Knowledge of the global mining industry
  • Experience of working on EU-funded projects

Job title: Project Coordinator

Location: London

Contract: The Project Co-ordinator is contracted to work for a period of three years from March 2015.  For the first six months, the Project Co-ordinator is to work an average of 14 hours per week at a gross rate of £20 per hour.  This will be reviewed in August 2015 and it is possible that at that stage working hours may need to be adjusted.

Closing date: 2 March 2015, 9am; interviews 13 March 2015

To apply, email your CV to [email protected] together with a covering letter explaining why you would like the job, how your qualifications and experience relate to the job description and how you fulfil the person specification.